By Sylene Argent, Local Journalism Initiative Reporter, Essex Free Press
Administration for the County of Essex was directed to incorporate the findings of the 2025 Asset Management Plan (AMP) into the 2026 Budget preparation process to continue to address the shortfall in replacement costs, County Council unanimously voted during the June 18 meeting.
The AMP details the need to increase the capital program by just over $1M in 2026 to keep place with inflation and begin narrowing the existing spending gap. Funding will be dealt with at budget time.
The 2025 AMP does carry real budget implications for 2026 and beyond, Melissa Ryan, Director of Financial Services/Treasurer, explained to County Council, adding this document was more complex than those of previous years, due to provincial requirements. It needs to be adopted by July 1.
It was completed in house.
The scope of the 2025 AMP includes all County corporate assets, core and non-core, that were in service as of December 31, 2023, Heidi McLeod, Deputy Treasurer, explained. It also includes proposed levels of service and the impact projected growth will have on County-owned assets.
She added that the condition assessments were updated as of 2023, however, replacement costs reflect current pricing.
The County’s total replacement cost is $1.2B, up $84M over the 2024 plan. Around 50% of that being the County Road network, followed by 26% for bridges and culverts, 6% for Sun Parlour Home, 6% for Emergency Medical Services, 3% Infrastructure and Planning, 3%, General Government, 3% Essex Windsor Solid Waste Authority, 2% stormwater network, and 1% for the Essex County Library.
Overall, the majority of the County’s assets are considered in good shape, at 34.2%, and 29.8% are considered in very good shape. 27.9% are rated fair, while 58% are poor and 2.3% are very poor.
Very good and good conditioned assets accounted for 64%, which decreased from 2024 of 70.5%. McLeod noted building condition assessments were completed in 2024, which provided much better and accurate information.
In terms of annual requirements, McLeod explained the County should be spending, or setting aside in reserves for future replacement of assets, $58.5M. Actual annual expenditure is $25.4M with an additional $2.3Minreservecontributions,leavinga$30Mdeficit.That means the current expenditure rate is 43.4%, which is higher than the 41% investment rate in 2024.
The County’s current capital asset backlog – costs denoting the replacement value of assets that have reached the end of their useful life as of the conclusion of 2023, but have yet to undergo rehabilitation or replacement – is just over $5M. It was just over $11M last year. Thanks to the boost of funding received in the last few years, administration has been able to chip away at that backlog.
In looking at core assets, there is a slight decline in the average condition. 27% were in very good, 3% were in good, 32% were in fair, 6% were in poor, and 2% were in very poor condition.
“We need to continue to ensure spending keeps pace with inflation,” McLeod said, adding administration plans to focus on lifecycle activities to ensure the most efficient and effective timing of rehabilitation strategies. Staff will also continue efforts to replace backlog assets, so they are maintained before reaching critical points.
Non-core assets have a slight increase in condition. 39% were in very good, 37% in good, 15% in fair, 6% in poor, and 3% were in very poor condition.
McLeod noted administration will continue to refine its long-term capital replacement plan, will pursue regular building assessments, and review timing of procurement strategies to mitigate risks associated with supply chain delays and ensure a fair and competitive process so the County gets its best value for its taxpayer dollars.
The target reinvestment rate is 4.85% – based on the annual requirement divided by the total replacement cost of the $1.2B in assets. The County’s actual reinvestment rate – based on actual expenditures divided the $1.2B in assets – is 2.11%.
As per provincial requirements, the County looked at three proposed levels of service: status quo (maintaining spending at current levels), inflationary (continue spending in line with inflation), and progressive (increase spending to increase levels of service to work towards closing the spending gap).
Based on County Council feedback in December, McLeod heard the desire to maintain a reasonable level of service.
“The plan is to pursue an inflationary approach, which will help us meet that objective,” McLeod said. The proposed approach includes a 5% increase in the road network, based on the Ontario Asphalt Pavement Council’s inflationary calculations; a 5% increase in spending on bridges and culverts, to prevent future backlog and mitigate higher inflation rates; a one-time increase of $75,000 for Sun Parlour Home, followed by inflationary increases to address aging assets; and increases to EMS.
A chart provided shows an increase of $1M in 2026. That will increase each year to over $1.5M in 2035.
In terms of supporting population growth over the next ten-years, McLeod outlined estimated capital expenditures. The biggest being for roads, with $430M, followed by $10M for EMS (not including a new head-quarters) needed over the next decade.
Deputy Mayor Rob Shepley asked if any consideration was given to the proposed County Development Charges (DC), and if it is approved if the AMP will be adjusted at that time? As the DC policy is still in progress, admin was unsure of quantifying the value that would be received through that. Should a DC program be adopted, that could be built into future updates, McLeod replied.
Shepley also asked if the mega hospital funding that is baked into the County tax levy would be carried on after the County fulfills its requirement and if it would be put over to the AMP at that time. CAO Sandra Zwiers noted at the culmination of the hospital funding contribution, the recommendation made by County admin previously was to take that tax levy and divert it over to either the AMP and/or the expansion program. Administratively, it still makes sense, she added. Those funds at that time can be shifted, without increasing the tax rate for that.
It is difficult to say when the County would make that pivot, Zwiers said in answering LaSalle Mayor Crystal Meloche’s question on an estimated timeline. She noted the original intention for the $100M hospital contribution was to have a full accumulation of the funds, with using a reserve balance, then paying off the remainder with debt, with the levy to fund the servicing of the debt.
In answering Lakeshore Mayor Tracey Bailey’s question on how much the County is putting into the hospital reserve annually, Ryan noted it was just over $7M in 2025 annually. That is supposed to increase, based on the original funding plan.
Essex Mayor Sherry Bondy pointed out the Essex County Library is looking to do the inflationary approach, but noticed the vehicle fleet is in red. She was unsure of the level of risk of that. She wondered if that is something the Essex County Library Board has to deal with, or if it is dealt with administratively at the County.
If needed, she hoped County staff could meet with the Library Board, which Zwiers noted was possible.
McLeod noted the last library vehicle in the red is to be replaced within the next few years. The inflationary numbers for libraries in the document are for inflationary costs of books.
In responding to Kingsville Mayor Dennis Rogers’s question on if this was looking at a blanketed inflationary approach for everything, or if County Council could be more strategic in priorities, McLeod noted inflationary increases are only recommended for roads, bridges, and culverts, EMS, and Sun Parlour Home. Funding on the Civic Centre or other assets, where the County is already at a good level of service, the plan is to stay at the current level of funding.
Tecumseh Mayor Gary McNamara said the County should look at a full strategic life cycling plan for all its assets. He believes they need to look at how to balance debt with taxation over the course of a period of time to ensure those assets can be replaced in the future. He believes this document is a great start.
Lakeshore Deputy Mayor Kirk Walstedt ensured the $1M the AMP details is needed to increase the capital program in 2026 will be dealt with at budget time.
County administration will provide an update on the AMP annually, and will present a fully updated AMP every five-years.
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